Information pursuant to Articles 13 and 14 of the General Data Protection Regulation (GDPR)
With the following general privacy declaration, we would like to inform you, the data subject, about
- who you can contact to assert your rights or if you have questions about data protection,
- the basis on which we process your personal data,
- how we handle your personal data and
- what rights you have vis-à-vis the Ministry for the Environment, Climate and Energy Sector under data protection law.
Personal data within the meaning of Article 4 (1) General Data Protection Regulation (GDPR) is, for example, information relating to you as well as information that can be used to identify you. Depending on the processing situation, we collect personal data from you (for example, in the case of an enquiry or participation in an event), from third parties (for example, from other competent public bodies) or also from publicly accessible sources (for example, the Internet).
General information on data processing by the Ministry for the Environment, Climate and Energy Sector is provided below. Detailed information on various scenarios can be found in "Data privacy declarations on individual scenarios". If your concern is not adequately reflected here or if you have any questions or uncertainties, please contact the data protection officer of the Ministry for the Environment, Climate and Energy Sector of Baden-Württemberg.
Contact details of the controller
Unless otherwise specified, the controller for the processing of data received is the Ministry for the Environment, Climate and Energy Sector of Baden-Württemberg (hereinafter referred to as: Ministry for the Environment)
Kernerplatz 9
70182 Stuttgart, Germany
Phone: +49 711 126-0
E-mail: poststelle@um.bwl.de
You can reach our official data protection officer directly at the e-mail address datenschutz@um.bwl.de, by telephone or by post via the above contact details of the Ministry for the Environment. In case of postal communication, please mark the envelope with "Data Protection Officer".
The Ministry for the Environment only processes your personal data insofar as this is necessary for the performance of its tasks or if consent has been given.
The legal basis for the processing of personal data in the performance of tasks incumbent upon the Ministry for the Environment which are in the public interest or are carried out in the exercise of official authority is Article 6 (1) (e) General Data Protection Regulation (GDPR) in conjunction with the relevant national or European standard or Section 4 of the State Data Protection Act (LDSG).
The Ministry for the Environment maintains contact lists and also collects personal data, for example about functionaries at state institutions or associations, federations, interest groups or exposed persons working in the Ministry's area of responsibility, which can be recognised via their websites. This data is collected in order to enable potential contact with the persons, to invite them to collaborate, exchange ideas or to come to events. If there is a factual reference to other departments, agencies or third parties, for example from the above-mentioned groups or actors (organisers) involved in the development of events, data is also collected in exchange with them. Inclusion in these lists and the (further) establishment of contact can be objected to at any time.
Insofar as the processing of personal data is necessary on a case-by-case basis for the fulfilment of a legal obligation, the legal basis is Article 6 (1) (c) General Data Protection Regulation (GDPR) in conjunction with the relevant legal provision from which the legal obligation arises. Such a legal obligation may result from provisions of Union law or national law.
When processing personal data that is necessary for the performance of a contract, the legal basis is also Article 6 (1) (b) General Data Protection Regulation (GDPR) on a case-by-case basis. Insofar as the data is transferred to the State Archives, the legal basis is the Archives Act.
In the event that vital interests of you as the data subject or of another natural person make the processing of personal data necessary, the legal basis is Article 6 (1) (d) General Data Protection Regulation (GDPR).
Insofar as we obtain the consent of the data subject for processing of personal data, the legal basis for the processing of your personal data shall be Article 6 (1) (a) General Data Protection Regulation (GDPR).
Special categories of personal data (such as health data) are processed by us on the basis of Article 9 (2) General Data Protection Regulation (GDPR) and the respective legal basis, insofar as this is necessary in exceptional cases within the scope of our activities.
If personal data is processed for a purpose other than that for which it was collected, the legal basis shall be derived from Article 6 (4) General Data Protection Regulation (GDPR) or from special legal provisions.
The Ministry for the Environment shall only disclose your personal data to its employees and third parties on the basis of statutory provisions or if you have given your express consent.
Within the Ministry for the Environment, only those persons who need to access your personal data in order to perform their official duties are granted access.
In individual cases, we also transmit personal data to the authorities of the subordinate area, other authorities, courts and constitutional bodies of the State of Baden-Württemberg (above all the Landtag (state parliament)) as well as to authorities, courts and constitutional bodies of other federal states and of the Federation as well as to municipal authorities, insofar as this is necessary and permissible for the fulfilment of our or their tasks or insofar as a legal obligation of the Ministry for the Environment exists under Article 6 (1) (c) General Data Protection Regulation (GDPR).
In addition, the Ministry for the Environment sometimes works with processors. These may be natural or legal persons, authorities, institutions or other bodies that process personal data on our behalf. The processor is bound by instructions, i.e. he may only process the data in accordance with our explicit instructions.
Personal data collected by us is kept on file and in some cases also recorded electronically. In accordance with Article 17 General Data Protection Regulation (GDPR), personal data must be deleted as soon as it is no longer required for the above-mentioned purposes and the deletion does not conflict with any statutory retention requirements. If there are no special legal retention regulations, the retention period shall be determined by the VwV E-Akte and the State Archives Act.
We do not use automated decision making to perform the above-mentioned tasks.
You have the following rights vis-à-vis the Ministry for the Environment, which you can exercise with regard to your personal data:
- Right of access by the data subject, Article 15 General Data Protection Regulation (GDPR)
You have the right to be informed whether we are processing your personal data. In addition, the right of access by the data subject provides you with information about the data concerning you and some other important information, such as the purposes of processing or the duration of storage. It is much easier for us to provide information if you tell us the context in which we receive your data. The right of access by the data subject may be restricted in accordance with Section 9 LDSG.
- Right to rectification, Article 16 General Data Protection Regulation (GDPR)
You have the right to rectification if you wish to have inaccurate personal data corrected.
- Right to erasure, Article 17 General Data Protection Regulation (GDPR)
Under the conditions of Article 17 General Data Protection Regulation (GDPR), you can request the Ministry for the Environment to erase your personal data. However, this is only possible if the personal data relating to you is no longer necessary, is being processed unlawfully or consent in this regard has been revoked. The restrictions of Section 10 LDSG apply.
- Right to restriction of processing, Article 18 General Data Protection Regulation (GDPR)
The right to restriction of processing allows you to prevent further processing of the personal data concerning you for the time being. The GDPR restricts this right when it concerns the exercise of legal claims, public interests worthy of protection or the interests of another person.
- Right to object, Article 21 General Data Protection Regulation (GDPR)
In accordance with Article 21 General Data Protection Regulation (GDPR), you have the right to object to the processing of your personal data. This means that, in a specific situation, you can object to the further processing of your personal data insofar as it is carried out on the basis of the performance of public tasks.
- Right to data portability, Article 20 General Data Protection (GDPR)
The right to data portability means the possibility for you to receive your personal data in a common, machine-readable format from the Ministry for the Environment in order to transfer it to another controller, if necessary. According to Article 20 (3), second sentence, of the General Data Protection Regulation (GDPR), however, this right does not apply to data processing which is in the public interest or carried out in the exercise of official authority.
- Right to withdraw consent, Article 7 (3) General Data Protection Regulation (GDPR)
Insofar as the processing of personal data is based on consent, you may withdraw this consent for the relevant purpose at any time. The lawfulness of the processing based on consent shall remain unaffected until the consent is withdrawn.
If you have any questions or complaints, you can contact the official data protection officer of the Ministry for the Environment:
Ministry for the Environment, Climate and Energy Sector of Baden-Württemberg, Kernerplatz 9, 70182 Stuttgart, Germany
Phone: +49 711 126-0
E-mail: datenschutz@um.bwl.de
In case of postal communication, please mark the envelope with "Data Protection Officer".
In accordance with Article 77 General Data Protection Regulation (GDPR), you also have the right to lodge a complaint with the data protection supervisory authority, the State Commissioner for Data Protection. The address is:
The State Commissioner for Data Protection and Freedom of Information Baden-Württemberg (LfDI BW)
Street address: Lautenschlagerstraße 20, 70173 Stuttgart, Germany
Postal address: P.O. Box 10 29 32, 70025 Stuttgart, Germany
Phone: +49 711 615541-0 E-mail: poststelle@lfdi.bwl.de
To access the complaint form, go to https://www.baden-wuerttemberg.datenschutz.de/beschwerde/.
Data protection declaration on individual processing situations
In addition to the General Data Privacy Declaration, you will find further information on specific processing situations below:
Processing of personal data when the Ministry for the Environment website is visited Facebook privacy notice X privacy notice Youtube privacy notice Instagram privacy notice Mastodon privacy notice LinkedIn privacy notice Processing of personal data by the press office Information on the processing of personal data by the internal reporting office (German version)